Assistant Project Manager - Information Technology Services
Colby College
Waterville, ME
Full-time
Information Services / Technology (IT)
Posted on April 22, 2024
Colby College seeks a Assistant Project Manager to assume a pivotal role in successfully implementing the Workday Student Platform. This position oversees project timelines and resources, ensuring strict adherence to project scope. The Assistant Project Manager will work closely with various stakeholders, facilitating requirement gathering and fostering effective communication among faculty, staff, IT professionals, and implementation partners. They will also be responsible for risk identification, progress monitoring, and making necessary adjustments to optimize project outcomes. The role streamlines operations, enhancing efficiency and aligning initiatives with Colby College's strategic objectives, making it a genuinely impactful position.
The Assistant Project Manager is also instrumental in orchestrating meetings, managing time efficiently, maintaining professional conduct, and fostering excellent communication practices. Serving as a pivotal interface between team members, vendors, and project managers, they ensure seamless execution of tasks.
Success in this role hinges on a combination of critical skills and qualifications. The ideal candidate will possess exemplary project coordination abilities, demonstrating proficiency in overseeing complex projects. Exceptional communication and interpersonal skills are imperative, given the collaborative nature of the role. Leadership, problem-solving acumen, and adaptability are essential for navigating challenges inherent in higher education. Strong organizational aptitude, resource management skills, and a strategic mindset are equally vital for aligning projects with the institution's long-term objectives.
Proficiency in vendor management, staying abreast of industry best practices, and fostering positive team dynamics contribute to success. Identifying potential impediments to project timelines, such as resource contention, and knowing when to escalate issues to the Project Manager are critical skills in this capacity.
The Assistant Project Manager is pivotal in the change management function within the College's Information Technology Services team. This function involves coordinating change management activities, facilitating communications, and managing stakeholder relations for ITS projects.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Colby College is committed to a diverse and inclusive work environment where every member of the community feels a sense of respect and belonging. General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Some work outside of normal business hours may be required based on departmental needs.
CONDITIONS OF EMPLOYMENT:
Successful and satisfactory completion of a background check (including a criminal records check).
TO APPLY:
Interested candidates should apply electronically by clicking the "Apply" button on the Colby College website. A review of applications will begin immediately and will continue until the position is filled.
The Assistant Project Manager is also instrumental in orchestrating meetings, managing time efficiently, maintaining professional conduct, and fostering excellent communication practices. Serving as a pivotal interface between team members, vendors, and project managers, they ensure seamless execution of tasks.
Success in this role hinges on a combination of critical skills and qualifications. The ideal candidate will possess exemplary project coordination abilities, demonstrating proficiency in overseeing complex projects. Exceptional communication and interpersonal skills are imperative, given the collaborative nature of the role. Leadership, problem-solving acumen, and adaptability are essential for navigating challenges inherent in higher education. Strong organizational aptitude, resource management skills, and a strategic mindset are equally vital for aligning projects with the institution's long-term objectives.
Proficiency in vendor management, staying abreast of industry best practices, and fostering positive team dynamics contribute to success. Identifying potential impediments to project timelines, such as resource contention, and knowing when to escalate issues to the Project Manager are critical skills in this capacity.
The Assistant Project Manager is pivotal in the change management function within the College's Information Technology Services team. This function involves coordinating change management activities, facilitating communications, and managing stakeholder relations for ITS projects.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Assist in managing the project scope to ensure alignment with objectives.
- Identify, assess, and mitigate project risks to minimize negative impacts.
- Escalate project risks to the Project Manager in a timely fashion to mitigate risk.
- Establish and maintain quality standards, conducting regular quality checks.
- Assign tasks and responsibilities to team members, optimizing resource allocation.
- Maintain comprehensive project documentation, including plans, schedules, and reports.
- Handle changes to project scope or requirements, assessing their impact and obtaining approvals.
- Continuously engage with stakeholders, address concerns, and manage expectations.
- Promptly address project-related issues and conflicts to prevent delays.
- Monitor and track project progress against milestones and key performance indicators.
- Ensure a smooth project closure by obtaining formal acceptance and delivering final documentation.
- Assist in managing relationships with external vendors, ensuring contractual compliance.
- Provide leadership and guidance to project team members, fostering collaboration.
- Ensure project adherence to organizational policies, industry regulations, and governance standards.
- Identify opportunities for process improvement and optimization within the project management framework.
- Participate in Change Management planning activities.
- Assist in stakeholder identification across the College.
- Manage stakeholder engagements related to Change Management
- Assist in developing Project Communication Plans and Communications
- Document project decisions for Change communications, including rationale and impacts
- Coordinate project website design and content management
- Bachelor's degree in a relevant field or equivalent experience.
- Strong organizational skills with the ability to coordinate and manage multiple tasks simultaneously.
- Excellent time management skills to ensure timely completion of assignments.
- Professional demeanor and ability to work effectively with people at all levels of the organization.
- Ability to follow up with vendors and maintain positive vendor relationships.
- Outstanding verbal and written communication skills to effectively communicate with stakeholders.
- Familiarity with project management methodologies and tools.
- Ability to organize and communicate assignment details to team members and vendors.
- Proficient in performing routine tasks with high attention to detail.
- Ability to interface between functional team members, vendors, and project managers to ensure smooth coordination and execution.
Colby College is committed to a diverse and inclusive work environment where every member of the community feels a sense of respect and belonging. General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Some work outside of normal business hours may be required based on departmental needs.
CONDITIONS OF EMPLOYMENT:
Successful and satisfactory completion of a background check (including a criminal records check).
TO APPLY:
Interested candidates should apply electronically by clicking the "Apply" button on the Colby College website. A review of applications will begin immediately and will continue until the position is filled.
