University Events Assistant
Colgate University
Hamilton, NY
Full-time
Administration / Clerical
Posted on April 25, 2024
University Events Assistant
Requisition Number: 2024S032Posting
Full Time/Part Time: Part Time
Division: Office of the President
Department: University Events
Wage/Salary Range: $18.75 - $20.00
Department Statement:
Accountabilities:
Supports University Events with more than 45 special events annually, event registration data management, and various projects related to events and administration.
Position available for both Fall and Spring Semester
Supports University Events with more than 45 special events annually, event registration data management, and various projects related to events and administration.
The candidate would be required to work weekly in the University Events Office. The office is located at 13 Payne Street in downtown Hamilton. A schedule is to be mutually agreed upon between the candidate and the University Events Director. The University Events Office will set a weekly schedule with the successful candidate of no more than 28 hours a week, during the regular office hours of 8:30 am - 5:00 pm, and occasional evening and weekend hours to support events.
In the office, the various tasks will include email and phone correspondence, event collateral creation, copying, research on the internet, using software to track events such as Raiser's Edge, NXT, and Google, proofreading documents, and assisting in event planning and coordination. The University Events Office will require some weekend hours for major on-campus events such as dedication ceremonies and receptions; Commencement, Reunion, Arts, Creativity, and Innovation Weekend, Homecoming, Family Weekend, and others. The various event staffing tasks will be handing out nametags, greeting guests, helping with set up and staging, shuttling guests with golf carts, working with vendors, and more.
Required Skills and Experience:
Candidate should have good phone and e-mail etiquette to respond to alumni, parents, Colgate community, and more, regarding a variety of questions and concerns; should have a desire for accuracy and attention to detail; ability to manage multiple tasks; and good time-management skills. Creative ideas and brainstorming encouraged; team player. Should have an interest in event planning. Must be able to handle confidential information and lift 50 lbs.
Professional Experience/Qualifications
Good phone and e-mail etiquette to respond to alumni, parents, Colgate community, and more.
Desire for accuracy and attention to detail, ability to manage multiple tasks, good time-management skills, willingness to contribute to a team.
Creative ideas and brainstorming are encouraged.
Demonstrated interest in event planning.
Must be able to handle confidential information.
Preferred Qualifications
Education
Other Information
Work Schedule:
08/01-11/30 – 01/15-06/1525 hours a week
Job Open Date:
04/24/2024
Job Close Date:
12/9/2024
Open Until Filled
No
Special Instructions Summary
EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.
To view the full job posting and apply for this position, go to: https://careers.colgate.edu/postings/5708
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