Accounting and Purchasing Manager
Eagle Physicians & Associates, PA
POSITION: Accounting Manager
LOCATION: Greensboro, North Carolina, United States
Eagle Physicians and Associates, P.A. (Eagle) is an independent physician-owned multi-specialty medical group that provides high quality medical care to our patients in 12 different locations throughout Guilford County. Founded in 1995, Eagle has grown to over 50 physicians and 12 mid-level providers representing pediatrics, family practice, internal medicine, geriatrics, sleep medicine, obstetrics/gynecology, gastroenterology and endocrinology. Eagle has a full-service central laboratory and ultrasound as well as an endoscopy suite. Eagle's mission is to deliver integrated, patient-centered medical services for patients in Greensboro and the surrounding area through an environment of leadership that concentrates on continually developing a premier team of professionals committed to high-quality, effective, efficient, state-of-the-art-care. Eagle is a member of Triad Healthcare Network (THN) which is a CMS designated Accountable Care Organization. All 7 of Eagle's primary care practices are NCQA Level 3 certified Patient Centered Medical Homes.
GENERAL SUMMARY OF DUTIES: The Accounting and Purchasing Manager will be responsible for supporting the financial operations for this multi-specialty physician practice in conjunction with the Eagle CFO and will work closely with the management team to drive and support the financial vision, direction, guidance and compliance to support successful operations. He/she shall report to the Chief Financial Officer.
The ideal candidate will be a physician-friendly, service-oriented and innovative accountant who will be responsible for the development of the annual and long-term budgets/forecasts, proformas, as well as provide analysis and commentary on the financial impact of operational and strategic initiatives of the practice. He/she should be articulate and have a proven track record in healthcare accounting and purchasing management to ensure the efficiencies in a multitude of cost accounting, financial reporting, data processing, revenue cycle, expense management, purchasing and service delivery processes that result in sustainable positive outcomes for the organization.
SUPERVISION RECEIVED: Reports directly to the CFO.
SUPERVISION EXERCISED: Select Accounting Department Staff
TYPICAL PHYSICAL DEMANDS: Requires sitting for long periods of time. Working in office environment. Some bending and stretching required. Requires normal range of hearing, vision and manual dexterity sufficient to operate keyboard, telephone, photocopier, calculator and other office equipment as needed. Requires ability to work under stressful conditions with sporadic irregular hours. Requires even temperament to have effective coping mechanisms and stress management skills as job entails interacting with angry and upset individuals.
TYPICAL WORKING CONDITIONS: High volume, fast-paced, deadline oriented office environment. Early morning, evening and weekend work/meetings sporadic, but not routine.
EXAMPLES OF DUTIES & RESPONSIBILITIES: (This list may not include all of the duties assigned.)
Supports the mission, vision and values of Eagle.
Assures Eagle compliance with federal, state and local government laws and regulations, including STARK. Follows fully Eagle procedures and rules.
Prepare month and period end data processing from Eagle Electronic Medical Records software to create detail and summary reports for financial statements and clinical provider performance.
Produce monthly Financial Statements by profit or cost center.
Manage the accounts payable process from orders through approvals, including reviewing all invoices before payment. Maintain A/P process compliance to insure timely and appropriate payment for goods and services.
Manage Eagle's fixed asset inventory listing and notify Eagle's CPA firm of acquisitions and disposals.
Manage relationships with various vendors and our Group Purchasing Organization (GPO) and monitor compliance with agreed upon pricing and other terms. Coordinate with site staff to ensure preferred vendors are used.
Negotiate and maintain Eagle's contracts for products, services and equipment, and manage office leases.
Prepares annual budgets in collaboration with the CFO and site managers.
Prepares financial feasibility analysis (proformas) for capital projects, acquisitions, new providers and other business ventures.
Maintains cost accounting system by service line.
Maintains general ledger, is responsible for monthly closing activities and ensures audit adjustments are minimized. Reviews and provides logical explanations for monthly, quarterly and annual variances in general ledger accounts and Eagle financial statistics.
Ensure compliance with closing calendar, planning deadlines and reporting requirements.
Assist CFO in recruitment, supervision, and development of a strong diverse financial team that is highly-motivated and has established goals and performance expectations. Provide disciplinary actions when needed and annual performance reviews on assigned staff.
Supports, promotes and advocates decisions and processes made by the organization that he/she may disagree with.
Participation on the Eagle Finance Committee and Operations Committee. These meetings are usually monthly at 7:00 am.
Present financial status updates at the various sites as requested and works proactively and collaboratively with site managers on understanding and interpreting financial reports so managers can better operate their sites.
Has exceptional, high-functioning, mastery-level Microsoft Excel skills, and ability to quickly learn and adapt to other computer applications, software and proprietary systems, such as Access, eClinical Works and others.
Responds to all reasonable requests in an appropriate and timely manner and communicates in a concise and positive manner. Consistently maintains control of feelings, emotions and body language.
Presents constructive feedback regarding system or process failures and participates in resolution with work partners in a proactive and positive manner.
Accepts liability for errors and makes corrections willingly. Takes ownership of job, proactively responding to commitments. Takes specific actions to improve own work method or systems. Is concerned with the quality and impact of all reports and decisions.
Reports to work in a timely manner and has no attendance issues.
Participates in professional development activities.
Maintains strictest confidentiality.
Shows respect, courtesy and advocacy in dealing with physicians, coworkers, vendors and visitors.
Displays a positive attitude and team-oriented spirit, indicated by a willingness to assist where and whenever needed.
Attends meetings as required.
Writes legibly and with correct grammar and sentence structure.
Follows HIPAA guidelines for patient confidentiality and maintains security of Protected Health Information (PHI).
Does not exhibit, divulge, copy or remove the contents of any record or report except to fulfill work assignments.
Performs other related work as required.
Knowledge, Skills & Abilities
Knowledge of budgeting, purchasing (and related contracts) and of cost accounting principles. Knowledge of research techniques to analyze data and make recommendations. Knowledge of computer information systems to present financial information. Ability to analyze financial reports. Ability to prepare statistical and narrative accounting reports. Ability to perform mathematical computations accurately and quickly. Ability to identify and compute ratios and percentages. Ability to maintain effective working relationships. Ability to communicate clearly and present data in an effective/appropriate manner.
We are seeking a candidate with significant financial management, purchasing and accounting experience in healthcare. Ideally, the Accounting and Purchasing manager will have experience that includes working for/with a large multi-specialty physician group. The candidate we seek will be a self-starter with high intelligence and energy level; a team player with dynamic critical thinking skills, confidence to interact productively with all personalities, and exceptional communication and interpersonal skills; and a strategic planner and problem solver who can successfully apply his/her experience and appropriate judgment to deal with complex business situations. Moreover, this position will be a hands-on doer who balances participation with delegation and empowerment. It is particularly important that this individual have the ability to understand Eagle's long-range plans and be able to strategically transmit these plans and policies to the day-to-day operations of the practice.
Further, the position requires:
Ability to quickly establish trust with physicians and managers and work collaboratively in obtaining and achieving common goals.
Immediate recognition as a self-directed team-player who is thorough and committed.
A keen knowledge of health care accounting principles and practices.
A detailed oriented person that is committed to accuracy and meeting deadlines.
A critical thinker who can apply reasonability and judgement to what may be illogical data outcomes and investigate and make corrections to assumptions, output and reports, identifying errors that lead to incorrect reporting.
A "get-it-done" attitude and a focus on achieving the task at hand.
Unquestioned and unwavering integrity and honesty.
Strong relationship skills. Artful in delivering the tough messages when necessary. Ability to quickly learn and adapt to the culture and unique aspects of Eagle.
Strong presentation skills to groups of all sizes of diverse stakeholders through positive and dynamic speaking, interaction, engagement and audience captivation.
Flexibility and interpersonal skills required for collaboration with physician leaders and management team members in working through the myriad of challenges in today's healthcare environment.
5+ years of accounting experience (preferably in healthcare) required.
Basic supply chain management skills with emphasis on optimizing total cost of ownership.
EDUCATION: Must have a 4-year undergraduate degree in Accounting or Finance. An advanced degree in Accounting or Finance is preferred, as is a CPA designation.
Certificate/License: CPA preferred