Executive Director of Madison Housing Authority

Executive Director of Madison Housing Authority    
Salary Range – $75,000 – $85,000
  
Retirement and Health Benefits Unavailable

Reports to: Board of Commissioners

Job Summary:

To direct and administer the housing programs within the community, including the legal, financial, physical and social aspects of the housing development as well as to accomplish the established Madison Housing Authority objectives, modernization and overall supervision of employees.

Essential Functions:

1.    Serves as Secretary to the Board of Commissioners. The ED has the primary responsibility for all of the Agency's records of every nature including the preparation of annual budgets, supervision of purchasing for ordinary and extraordinary maintenance, and modernization programs.

2.    Keeps Board of Commissioners informed in matters required for compliance with the Annual Contributions Contract, HUD regulations and local policies affecting the operation of the Authority.

3.    Develops and submits applications to Federal, State and local agencies for new and or continuing funding. Implements new programs and changes in existing programs as required by law and regulations. The Executive Director of the Housing Authority will be responsible for planning, administering, directing, supervising and coordinating all phases of the Authority’s daily operations including, but not limited to, accounting, tenancy, public and social relations, maintenance and modernization. Develops and administers all budgets.

4.    Establishes and enforces procedures to ensure adequate fiscal controls, efficient and economical operation in compliance with all HUD, State and Federal Regulations.

5.    Maintains liaison with officials of HUD, State and local municipality and community agencies and contiguous housing authorities to promote understanding and cooperation. Promotes the goodwill and reputation of the Housing Authority among its tenants, governmental authorities and general public.

6.    Attends HUD, SERC, NAHRO and other professional development meetings and workshops for the improvement of Authority and makes recommendations to the Board of Commissioners of long-range plans, which will assist in maintaining an effective organization.
 
7.    Monitor, compile data, and maintain records necessary to prepare a variety of reports required by state and federal agencies.

8.    Perform all duties related to payroll, banking, audit, and accounts payable.

9.    Maintain all HUD systems including EPIC, eLOCCs and PIC.

10.    Recommend changes in MHA objectives, policies and operating procedures to improve the administration of proposed plans.

11.    Oversee the fiscal accounts and related administrative functions such as checking rents and other charges for accuracy and making corrections, interim change requests and follow-ups; checking tenant ledger and overseeing utility records.

12.    Administers the opportunity in Employment and Housing Programs. Administers sound safety practices and makes final decision on hiring, promoting, compensation and release of all employees.

13.    Perform annual and interim recertifications.

14.    Administer grievances and discipline with residents.

15.    Conduct inspections of apartments and buildings to ensure residents are maintaining satisfactory housekeeping and reporting work orders as needed. Issue lease violations as needed. Produce work orders so maintenance can address maintenance needs in each unit.

16.    Counsel residents on such matters as housekeeping, rent delinquencies, back-charges, verifications and disputes.

17.    Schedule USIG inspections and shadow inspections during NSPIRE inspections making sure the property has ample notice..

18.    Perform other related duties as assigned by the Board of Commissioners.

Requirements:

Education:
Bachelor’s Degree in Public or Business Administration, Planning, Sociology or a related field.

Experience:
4-5 years of managerial experience in property management, housing experience and education. Knowledge of local housing codes and UPCS. 1 year experience in public housing preferred

Thorough knowledge of PHA's policies and procedures, HUD regulations and guidelines.

Thorough knowledge of accounting, General Ledger accounting, budget preparation and fiscal reporting.
 
Considerable knowledge of city and state laws and local government policies and practices of public administration.
Good knowledge of federal programs pertaining to housing. Knowledge, Skills, and Abilities
•    Considerable knowledge of general office practices, procedures and equipment.
•    Ability to communicate effectively using the English language to read, write and speak.
•    Knowledge of the methods, practices and procedures of affordable housing.
•    Ability to handle independent decisions based on interpretations of policies and procedures; must have initiative.
•    Ability to make independent judgments and retain confidentiality of information.
•    Ability to work with extreme accuracy.
•    Ability to accept, receive and/or collect payments.
•    Ability to be accountable for inventory/property management.
•    Ability to develop and make recommendations that impact the budget.
•    Ability to use small office equipment, including copy machines or multi-line telephone systems.
•    Ability to use computers for data entry, word processing and/or accounting purposes.
•    Ability to appropriately oversee purchasing authority.
•    Ability to use small office equipment, including copy machines or multi-line telephone systems.

Physical Demands/Work Environment
While performing the duties of this job, the employee is frequently required to see, hear, or speak. The employee is occasionally required to stand, walk and climb stairs. Requires the ability to lift up to 10 pounds.

NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact the Human Resources Department to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.

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