Business Services Coordinator

NC A&T State University   Greensboro, NC   Full-time     Administration / Clerical
Posted on June 9, 2022
Classification Information

 

Position/Classification Title Business Services Coordinator
Classification Type SHRA
Position required to work during periods of adverse weather or other emergencies: N - Not Mandatory
Minimum Experience/Education

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education
5 years or more of administrative experience in higher education
Required License or Certification  
Position Overview

 

Primary Purpose of Position
This position is dedicated to coordinating business and financial processes, reports, and records for the Civil, Architectural, and Environmental Engineering department.
Primary Function of Organizational Unit
North Carolina Agricultural and Technical State University is an 1890 land-grant doctoral research university dedicated to learning, discovery, and community engagement. The University provides a wide range of educational opportunities from bachelor’s to doctoral degrees in both traditional and online environments. With an emphasis on preeminence in STEM and a commitment to excellence in all its educational, research, and outreach programs, North Carolina A&T fosters a climate of economic competitiveness that prepares students for the global society.

The Civil, Architectural and Environmental Engineering (CAEE) Department within the College of Engineering is a uniquely interdisciplinary association of faculty and students with complementary interests and expertise. The CAEE Department is committed to quality teaching, research and advising. The department takes great pride in preparation of students to excel in their professional careers. The department encompasses two undergraduate programs: Civil Engineering Architectural Engineering.
Work Hours 8:00 A.M. - 5:00 P.M., Monday - Friday, (some evening work may be required)
Key Responsibilities and Related Competencies

 

Required Competency Communication
Duties
  • Serve as a key resource in providing guidance and information to faculty regarding state budget and research award requirements.
  • Works with the faculty resolving budget related issues.
  • Communicates effectively with designated university offices (Salary Administration, Human Resources, Contracts and Grants, Division of Research and Economic Development, Travel, etc.) to budget compliance requirements.
  • Initiates contact with vendors for purchase orders; with Financial Services for accounting information; and Purchasing for purchasing inquiries.
Required Competency Business and Records Administration
Duties
  • Knowledge of the department’s budgets and with university financial policies and procedures must be applied in this position.
  • Assists with preparing budget revisions, requisitions, time and effort reports and annual/quarterly reports due to funding agency.
  • Ensures budgets are properly documented as approved by the state or in awarded grants and/or contracts. The approximate dollar value in current awards is $2 million. Advises and assists faculty on budgetary issues to aid them in achieving project deliverables in a timely and compliant manner.
  • The position is also responsible for:
      1. Interpreting, preparing, and implementing accurate award budgets and documentation in compliance with University policies, agency and Federal regulations,
      2. Examining the departmental accounts for accuracy, correct rates, and whether proposed items comply with fund rules,
      3. Assisting faculty members with the purchase orders for equipment for research projects when instructed by the department chair,
      4. Assisting faculty members with travel arrangements (e.g., travel authorization request and reimbursement, flight and accommodation, check request, etc.)

     

Required Competency Financial Management
Duties
  • Managing Business and Work Records Administration:
      • Provide expertise to CAEE Department to manage and organize purchasing request for equipment/materials needed for the department which may include but not limited to processing and maintaining paperwork such as purchase orders, requisitions, invoices, obtain required and necessary information from vendors (quotes, W9, etc.), and follow through after the purchase.
      • Maintains and reconciles budgets for departmental accounts; monitors expenditures and performs simple analysis on accounts. Departmental accounts total $2,000,000 annually; operating budget is approximately $35,000 annually. Expense reports are provided to Chair on a monthly basis.

     

Required Competency Information Analysis and Decision Making
Duties
  • The position is also responsible for
  • assisting faculty and the chair with writing and submitting annual and research reports, assisting the faculty to obtain data as well as assisting faculty in uploading data in the university’s research database (RAMSeS), and (3) serving as the department’s liaison for Human Resources, Salary Administration and Research as well as others as necessary to ensure all guidelines and policies are followed according to funding agency. This position is delegated authority as Chair’s proxy in the PeopleAdmin system to manage position changes and report on departmental salaries. This position also has access to the following Banner HR forms to manage the budget: Internal Salary Authorization Form, Graduate Hourly and Undergraduate Student Employment Recommendation Form, Temporary Employment Vacancy Request Form, etc.
Position Information

 

Working Title Business Services Coordinator
Competency Level Contributing
Position Number 002091
Hiring Range $31,888 - $40,045
FLSA Non-Exempt
Position Type Staff
Appointment Type Permanent - Full-time
FTE 40 hours/week, 12 months
If Time Limited, Appointment Length  
Organizational Division College of Engineering
Organizational Location College of Engineering
Organizational Unit College of Engineering
Posting Detail Information

 

Posting Number SHRA1892
Open Date 05/04/2022
Close Date 06/24/2022
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your proficiency in Banner Student.
    • None
    • Some
    • Moderate
    • Skilled
  2. * Please indicate your proficiency in Banner Finance.
    • None
    • Some
    • Moderate
    • Skilled
  3. * Please indicate your skill level in Aggie Mart.
    • None
    • Some
    • Moderate
    • Skilled
  4. * Please rate your level of proficiency in using each of the Microsoft Office software (Word, Excel, Adobe, PowerPoint, Access and Publisher)?

    (Open Ended Question)

  5. * Do you have previous work experience in finance, accounting and/or budgets?
    • Yes
    • No
  6. * Please indicate your highest educational degree received and area/field of study.

    (Open Ended Question)

  7. * Please indicate how you learned of the vacant position for which you are applying.
    • NCA&T Website
    • UNC System Job Board
    • Indeed.com
    • NCA&T Employee
    • Chronicle of Higher Education
    • Inside Higher Ed
    • Higher Education Recruitment Consortium
    • Other_____________
  8. If you selected "Other" please provide the name of the resource here.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Certificate of Release or Discharge from Active Duty (DD-214)
  3. Bachelor's Degree - Copy of transcripts
  4. Master's Degree - Copy of transcripts

NC A&T State University

1601 East Market Street
Greensboro , NC
www.ncat.edu