HR GENERALIST/BENEFITS - HUMAN RESOURCES
Status: Full Time
Shift: Primarily M-F; Exempt
Exempt: Yes
Summary:
The HR Generalist – Benefits assist in administering the employee benefit plans and acts as the benefits liaison between current and previous employees and benefit vendors. The HR Generalist – Benefits is also responsible for completing related audits and other functions as needed.
Other information:
Education:
Bachelor’s degree in Human Resources, Management or related field is required.
Experience/Skills:
Relevant HR experience in employee benefits administration is strongly preferred.
Licensure/Certification/Registration:
PHR, SHRM-CP, SPHR or SHRM-SCP is preferred.
Physical Demands:
Strength: Sedentary
Push: Occasionally
Pull: Occasionally
Carry: Occasionally
Lift: Occasionally
Sit: Occasionally
Stand: Occasionally
Responsibilities:
DESCRIPTION OF GENERAL DUTIES:
- Maintain records for benefit plans.
- Assist with reports, projects and/or information collection as assigned.
- Prepare exception requests and claim forms (such as LTD and STD).
- Perform audits and tests to manage software data integrity as assigned by department leadership.
5. Coordinate the annual Employee Benefit Fair and Benefits Annual Enrollment.
6. Process accounts payable invoices for benefit plans and garnishments. Submits check request for premiums paid through the cashier.
7. Process employee deductions (ex. daycare) and submits appropriate check requests.
8. Preserves confidentiality of employee records and medical documentation.
9. Adheres to North Oaks Health System’s Legal Compliance Program and Federal and State Regulatory guidelines. Stay abreast of legislative changes as they relate to benefit programs.
10. Follow all Policy and Procedures; Benefit Plan Documents; and Cafeteria Plan Document.
Assist employees with the employee portal which can include enrolling in benefit plans, life events, and demographic changes.
11. Adheres to Patient Privacy regulations.
12. Upholds the mission, vision, values, and standards of behavior.
13. Perform other duties as assigned.
DESCRIPTION OF BENEFIT ADMINISTRATION DUTIES:
1. Act as the benefits liaison between current and previous employees, benefit vendors and other HR staff. Communicate with vendors on behalf of current and previous employees.
2. Provide benefits education to all employees and present in orientation (employee and provider.)
3. Responsible for administering the benefits plans regarding eligibility; enrollment; qualifying/life events; and policy interpretation. This includes reviewing dependents turning age 26 and notifying employees regarding coverage implications, as applicable.
4. Responsible for assisting current and previous employees with retirement plan contributions (includes Roth 457); roll-overs; distributions; loans; beneficiaries; hardship withdrawals; vesting; forfeitures; and Required Minimum Distributions. Includes updating vendor with correct employee status, vesting, and contact information.
5.Assist with benefit plan document review such as Cafeteria Plan Document; Retirement Plan Documents; Summary Plan Descriptions; Summary of Benefits and Coverage (SBC); Summary of Material Modifications; and policies.
6. Responsible for assisting with COBRA Administration for applicable benefit plans which includes employee communication; premium deposits; and providing information to COBRA vendor.
7. Work output errors from vendor transmittal files weekly.
8. Maintain garnishments and Medical Support Orders in S3 to create payroll deductions; communicate with staff members and collectors; and process invoices for payments to collectors.
9. Coordinate EAP site visits as requested.
10. Review/finalize life events and EOI in HR electronic system. Pro-rate premiums to match coverage as needed in S3.
11. Assist employees or family members in the event of a death regarding beneficiary funds. Communicate with appropriate staff regarding flowers and funeral arrangements. Assist with funeral home assignments when requested. Notify payroll regarding final wages when applicable.
DESCRIPTION OF PROJECT/AUDITING DUTIES:
- Maintain Logs such as PA, Second Position, etc.
- Perform payment in arrears process including issuing 30-day and 15-day letters; receiving employee’s payments and making deposits with the cashier; delete PR39 arrears records in S3, monitor due dates, etc.
- Assist with building, revising, testing life events in electronic system.
- Data entry in HR database including direct entry and processing hire/rehire/transfer actions.
- Generating and audit daily, weekly, and monthly reports as required.
- Enter new hires in the state child support website.
- Run/Develop queries and reports in, S3, and GHR as needed.
- Complete bi-weekly audits between GHR and S3 to identify discrepancies. Report discrepancies to the appropriate staff member and the director.
- Work with the MERP vendor to ensure accurate benefit plan records.
- Work Empower In-Basket daily.
- Maintain Plan Documents in HR database.
12. Assist with building and testing annual enrollment event annually in Infor. Update and build new benefit plans in Infor as assigned.
