Executive Assistant to the Athletic Director
Old Dominion University
Norfolk, VA
Full-time
Education
Posted on April 16, 2024
Posting Details
Posting Details
Working Title
Executive Assistant to the Athletic Director
Position Number
00669A
Department
ATHLETICS
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
E Paraprofessionals
Job Description
To assist the Athletic Director and Business Office in the day-to day operations of the athletic director's office, events, and overall athletic department function. These responsibilities include serving as a liaison for the President's Office, VP's, Deans, ODAF, HR, Office of Equity and Diversity and University Budget Office. This position provides executive administrative and event planning support as well.
Type of Recruitment
Knowledge, skills and abilities
Considerable knowledge of accepted practices, policies, and procedures in the planning and coordinating of administrative and support services. Working knowledge regarding financial and budget systems. Some knowledge and understanding of intercollegiate athletics.
Excellent public relations skills. Strong and effective organization skills. Effective computer skills such as Word, PowerPoint, and Outlook. Demonstrated typing and keyboard skills to include excellent speed and accuracy. Communicate successfully both in writing and orally in order to effectively represent the Athletic Director and his/her office to the numerous internal and external public customers that interface the athletic department. Demonstrated ability to provide executive level administrative assistance to include taking minutes, drafting and preparing correspondence, reports and special projects and proposals. Demonstrated ability to promote efficiency, maintain confidentiality and apply independent judgment. Demonstrated ability to interpret policies and procedures to provide excellent customer service. Demonstrated ability to coordinate meetings and schedules with the President's Cabinet, VPs, donors, business executives and staff.
Demonstrated ability to develop and prepare presentations, statistical reports, graphs and
presentations. Demonstrated ability to manage multiple projects simultaneously while producing quality work. Demonstrated ability to independently carry out projects and assignments.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable experience providing operational support.Some experience planning, organizing and facilitating events.Some experience as an executive level administrative assistant.
Some experience regarding financial and budget systems.Some experience with Human Resources aspects of hiring, onboarding and transitioning employees.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some previous work experience in higher education. Some experience providing administrative support to an executive. Some experience in fundraising and donor relations and college or professional athletics. Some supervisory experience preferred.
Conditions of Employment
Monday – Friday 8AM-5PM in office (non-negotiable), some evening and weekend work required.
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S02616
Job Open To
General Public
Open Date
04/15/2024
Close Date
04/19/2024
Open Until Filled
No
Special Instructions Summary
none
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
odusports.com
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Working Title
Executive Assistant to the Athletic Director
Position Number
00669A
Department
ATHLETICS
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
E Paraprofessionals
Job Description
To assist the Athletic Director and Business Office in the day-to day operations of the athletic director's office, events, and overall athletic department function. These responsibilities include serving as a liaison for the President's Office, VP's, Deans, ODAF, HR, Office of Equity and Diversity and University Budget Office. This position provides executive administrative and event planning support as well.
Type of Recruitment
Knowledge, skills and abilities
Considerable knowledge of accepted practices, policies, and procedures in the planning and coordinating of administrative and support services. Working knowledge regarding financial and budget systems. Some knowledge and understanding of intercollegiate athletics.
Excellent public relations skills. Strong and effective organization skills. Effective computer skills such as Word, PowerPoint, and Outlook. Demonstrated typing and keyboard skills to include excellent speed and accuracy. Communicate successfully both in writing and orally in order to effectively represent the Athletic Director and his/her office to the numerous internal and external public customers that interface the athletic department. Demonstrated ability to provide executive level administrative assistance to include taking minutes, drafting and preparing correspondence, reports and special projects and proposals. Demonstrated ability to promote efficiency, maintain confidentiality and apply independent judgment. Demonstrated ability to interpret policies and procedures to provide excellent customer service. Demonstrated ability to coordinate meetings and schedules with the President's Cabinet, VPs, donors, business executives and staff.
Demonstrated ability to develop and prepare presentations, statistical reports, graphs and
presentations. Demonstrated ability to manage multiple projects simultaneously while producing quality work. Demonstrated ability to independently carry out projects and assignments.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable experience providing operational support.Some experience planning, organizing and facilitating events.Some experience as an executive level administrative assistant.
Some experience regarding financial and budget systems.Some experience with Human Resources aspects of hiring, onboarding and transitioning employees.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Some previous work experience in higher education. Some experience providing administrative support to an executive. Some experience in fundraising and donor relations and college or professional athletics. Some supervisory experience preferred.
Conditions of Employment
Monday – Friday 8AM-5PM in office (non-negotiable), some evening and weekend work required.
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S02616
Job Open To
General Public
Open Date
04/15/2024
Close Date
04/19/2024
Open Until Filled
No
Special Instructions Summary
none
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
odusports.com
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Cover Letter/Letter of Application
- Contact Information for Professional References
- Curriculum Vitae
- Writing Sample 1
- Yellow Layoff Form
- Blue Layoff Card
- AHP Letter
