Human Resources Assistant
POSITION ANNOUNCEMENT
Human Resources Assistant
Division: Human Resources
Job #: HR 11032021(2) - Open to Public
Hiring Range: Bi-Weekly $1,654 – $1,965 with benefits (2022 pay grade 22)
Closing Date: November 19, 2021
FLSA/Career Status: Non-exempt/Classified
Work Schedule: 40-hour work week
Selection Process: Will include one or more of the following assessment tools:
- Review and Screening of On-Line Application.
- Resume Review and Screening.
- Interview(s).
- Background Investigation(s) – acceptable/unacceptable.
- Drug Screen - acceptable/unacceptable.
- Verification of current COVID-19 vaccination
Summary:
Works to support the Human Resource (HR) functions of the Poudre Fire Authority (PFA). Performs a variety of administrative tasks in support of HR programs including recruitment, hiring, payroll, leaves management, maintenance of employee records and reporting.
Essential Duties and Responsibilities:
- Promptly responds to employee and applicant inquiries, providing excellent customer service. Answers basic employee questions about pay, leaves, and HR policies and programs.
- Supports recruitment and hiring activities by scheduling interviews, developing materials, and arranging for employee orientations, or training sessions.
- Processes Personnel Requisitions to verify position vacancies are authorized in the budget.
- Collects and reviews internal job descriptions and posts job openings to social media, websites, job boards, or professional career sites.
- Reviews resumes, may conduct initial application or phone screens, and schedule in-person interviews with hiring managers.
- Checks references or employment history, authorizes background checks, and prepares offer letters or rejection notifications.
- Processes employee status forms, pay change forms, and contract amendments; maintains records of completed transactions. Reviews all information for accuracy prior to processing.
- Inputs HR-related data into multiple HRIS systems or spreadsheets and compiles standard reports for management review.
- Processes biweekly timesheets and enters, reviews, and audits personnel, payroll, and benefit changes; corrects errors independently when necessary and within assigned time frames; explains payroll calculations and/or requirements as necessary to all levels of PFA personnel.
- Documents and maintains records regarding pay and personnel changes, policies, and procedures.
- Verifies that pay requests and documentation comply with applicable personnel policies and compensation policies.
- Creates and updates procedures for routine HR processes such as new hire background checks, employment offers, employee status changes, and Family Medical Leave Act (FMLA).
- Monitors compliance with PFA rules and regulations, collective bargaining agreement, policies, and applicable laws and regulations.
- Maintains accurate and organized employee personnel files and other confidential personnel records. Monitors record retention and disposition of records and files.
- Performs general office duties including filing, scanning, copying, collating, and shredding.
- Works a 40-hour workweek. The schedule may vary and include occasional overtime.
Required Knowledge Skills and Abilities:
- Performs work under general supervision.
- Handles moderately complex issues and problems and refers more complex issues to higher-level staff.
- Possesses solid working knowledge of relevant HR practices, policies, laws, and regulations. Working knowledge of related local, state, and federal requirements as applicable to payroll operations and general HR practices.
- Knowledge of basic math and accounting principles.
- Ability to enter data efficiently and accurately.
- Proficient computer skills including data management and software applications; word processing, spreadsheets, records management, payroll, and HR information systems.
- Ability to prioritize work and to continuously meet strict deadlines.
- Skill in demonstrating strong attention to detail.
- Ability to communicate effectively with employees and the public, verbally and in writing.
- Ability to establish and maintain effective working relationships with employees, representatives of other agencies and organizations, and members of the community.
- Knowledge of process improvement methodologies.
- Ability to embrace new technologies that automate processes.
- Ability to maintain sensitive and confidential information.
Experience, Education, Licenses and Other:
- Requires a high school diploma, or equivalent, and three years related experience or Associates Degree in HR related field.
- Valid driver’s license with a good driving record.
- Current COVID-19 vaccination. Required for initial hire and continued employment.
Reports to: Senior HR Manager.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to walk. The employee must frequently lift and/or move up to 10 pounds.
Work Environment and General Information:
The work environment characteristics described here are representative of those an employee would encounter while performing the essential functions of this job.
While performing the duties of this job, the employee is regularly exposed to a normal office environment. The noise level in the work environment is usually moderate.
The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Competencies:
- Oral and written communication skills.
- Organizational skills.
- Customer service skills.
- Detail oriented.
- Interpersonal skills.
- Clerical skills.
- Planning skills.
- Process improvement skills.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Note: Some information in your application may be public information under the Colorado Open Records Act.
The Poudre Fire Authority is an Equal Opportunity Employer