Administrative Services Coordinator II
Tennessee Tech University
Cookeville, TN
Full-time
Administration / Clerical
Posted on April 26, 2024
Administrative Services Coordinator II
Position Number: 531080
Department: Student Financial Aid Office
Job Purpose
The overall purpose of this job is to be the primary receptionist and customer service liaison responsible for greeting and assisting all visitors to the Office of Financial Aid with the ability to understand student inquiries, evaluate student account status, determine appropriate recommendations and interpret recommendations in regard to financial aid policies and procedures. Assess financial needs of students and advise students and parents regarding financial aid programs and requirements. Explain processes and options in detail and communicate with students about expectations and policies. Assist students individually with various applications and forms for federal, state, and institutional aid. Process or prepare for processing all accompanying required documentation that students submit in person and digitally. Manage Financial Aid email account. Evaluate all email priorities and correspond with various staff members to provide responses in a timely manner. This position must be able to provide base level information to inquiries for all programs within the Office of Financial Aid.
Essential Functions
Primary receptionist/customer service liaison responsible for greeting and assisting all visitors to the Office of Financial Aid with the ability to understand student inquiries, evaluate student account status, determine appropriate recommendations and interpret recommendations in regard to financial aid policies and procedures. Assess financial needs of students and advise students and parents regarding financial aid programs and requirements. Explain processes and options in detail and communicate with students about expectations and policies. Assist students individually with various applications and forms for federal, state, and institutional aid. Process or prepare for processing all accompanying required documentation that students submit in person and digitally. Manage Financial Aid email account as the primary member of the customer service team. Evaluate all email priorities and correspond with various staff members to provide responses in a timely manner. May receive assistance to answer emails from staff members during peak times, coordinate response organization as needed. Ensure out of office information is set up on email account during times of closures, special information needed, etc. Train with all staff members to serve as an operational resource to other staff and/or students as appropriate. Provide base level information to inquiries for all programs within the Office of Financial Aid. May supervise student employees. Answering office desk phone when available. Serve on a variety of committees as requested, pending staff needs. Understand and communicate with students about the different types of appeals processes, answer questions and relay information to committees as appropriate.
Minimum Qualifications
High school diploma or equivalent with three years of related professional experience or a bachelor’s degree from an accredited institution in a related field with one year of related professional experience. Ability to communicate effectively with faculty, staff, and students, work independently with minimum supervision. Experience with computer software such as Microsoft Word, Excel, Outlook and other office equipment. Judgment is required in dealing with personal interactions and confidential information.
Preferred Qualifications
Experience in a college/university setting. Working knowledge of federal, state, and institutional financial aid regulations. Previous experience with Student Information System software. Expanded knowledge of application process and general aid programs, federal, state, and institutional. Working knowledge of Banner system, including, but not limited to the Financial Aid module, Student module, and Finance module.
Work Hours:
Salary: Commensurate with education and experience. Minimum starting salary $30,000.
Benefits Information
Tennessee Tech offers a competitive benefits package. Benefits include the initial accumulation of one vacation day per month and one sick leave day per month, and thirteen (13) University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.
To apply, visit https://jobs.tntech.edu/postings/17753
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