Academic Advising Coordinator
University of Utah
Salt Lake City, UT
Full-time
Education
Posted on April 17, 2024
Announcement
Details
Open Date
04/16/2024
Requisition Number
PRN38274B
Job Title
Academic Advising Coordinator
Working Title
Campus-Wide Advisor Technology Coordinator
Job Grade
E
FLSA Code
Professional
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday through Friday, 8am – 5pm, or as arranged
VP Area
Academic Affairs
Department
00301 - Academic Advising Center
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$58,000/yr. - $61,000/yr. DOE
Close Date
Open Until Filled
Yes
Job Summary
The Academic Advising Center is seeking a highly organized and knowledgeable individual to join our team as a Campus-Wide Advisor Technology Coordinator. A successful candidate for this position will be passionate about on-going advising excellence and training new advisors in the profession. This role will be responsible for establishing campus-wide trainings for EAB Navigate U and for coordinating and implementing training programs for academic advisors across the University of Utah. We are looking for someone that can excite campus around best practices for integrating technology into academic advising.
EAB Navigate U is a comprehensive student success management system at the University of Utah. It's designed to support students throughout their academic journey by providing tools for academic advising, student data, scheduling, and communication with staff and faculty. The platform utilizes data analytics to identify students who may be at risk, allowing institutions to intervene and provide targeted support. EAB Navigate U aims to enhance student retention, engagement, and ultimately, graduation rates. For more information, please see: https://navigate.utah.edu/
This individual will report to the Director of Campus-wide Advisor Training and Development and will work closely with Undergraduate Studies and the Academic Advising Standards Council ( AASC) to identify timely and critical trainings in key areas such as: advisor technology (including EAB), advising campaigns and communication, and initiatives to operationalize a proactive advising approach for students at the University of Utah.
This individual will serve as the point-of-contact for student-facing questions about EAB and will serve as an advising representative for the integration of EAB Navigate U into academic advising at the university. Additionally, they will support the coordination and delivery of synchronous and asynchronous trainings for all advisors across campus. These trainings will provide the foundation of a new required onboarding for all academic advisors. As such, this position requires collaboration with staff in the colleges, departments, and campuswide partners, especially those working with student systems and technology.
In addition to programming and coordination, this individual will advise students from diverse backgrounds in areas such as academic standards, major exploration, degree completion, new student orientation advising, policies and procedures, General Education, and Baccalaureate Degree requirements.
Staff in the Academic Advising Center have hybrid schedules, with the option of working 2 days virtually each week. Learn more about the Academic Advising Center at www.advising.utah.edu. Questions about the position should be directed to Jason Atherton at jason.atherton@utah.edu.
Priority consideration will be given to applications received by May 6, 2024.
Responsibilities
Preferences
Benefited Staff
Special Instructions Summary
Priority consideration will be given to applications received by May 6, 2024.
Please include, in your cover letter, your interest in training and supporting academic advisors to maximize technology as we support our students.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
04/16/2024
Requisition Number
PRN38274B
Job Title
Academic Advising Coordinator
Working Title
Campus-Wide Advisor Technology Coordinator
Job Grade
E
FLSA Code
Professional
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday through Friday, 8am – 5pm, or as arranged
VP Area
Academic Affairs
Department
00301 - Academic Advising Center
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$58,000/yr. - $61,000/yr. DOE
Close Date
Open Until Filled
Yes
Job Summary
The Academic Advising Center is seeking a highly organized and knowledgeable individual to join our team as a Campus-Wide Advisor Technology Coordinator. A successful candidate for this position will be passionate about on-going advising excellence and training new advisors in the profession. This role will be responsible for establishing campus-wide trainings for EAB Navigate U and for coordinating and implementing training programs for academic advisors across the University of Utah. We are looking for someone that can excite campus around best practices for integrating technology into academic advising.
EAB Navigate U is a comprehensive student success management system at the University of Utah. It's designed to support students throughout their academic journey by providing tools for academic advising, student data, scheduling, and communication with staff and faculty. The platform utilizes data analytics to identify students who may be at risk, allowing institutions to intervene and provide targeted support. EAB Navigate U aims to enhance student retention, engagement, and ultimately, graduation rates. For more information, please see: https://navigate.utah.edu/
This individual will report to the Director of Campus-wide Advisor Training and Development and will work closely with Undergraduate Studies and the Academic Advising Standards Council ( AASC) to identify timely and critical trainings in key areas such as: advisor technology (including EAB), advising campaigns and communication, and initiatives to operationalize a proactive advising approach for students at the University of Utah.
This individual will serve as the point-of-contact for student-facing questions about EAB and will serve as an advising representative for the integration of EAB Navigate U into academic advising at the university. Additionally, they will support the coordination and delivery of synchronous and asynchronous trainings for all advisors across campus. These trainings will provide the foundation of a new required onboarding for all academic advisors. As such, this position requires collaboration with staff in the colleges, departments, and campuswide partners, especially those working with student systems and technology.
In addition to programming and coordination, this individual will advise students from diverse backgrounds in areas such as academic standards, major exploration, degree completion, new student orientation advising, policies and procedures, General Education, and Baccalaureate Degree requirements.
Staff in the Academic Advising Center have hybrid schedules, with the option of working 2 days virtually each week. Learn more about the Academic Advising Center at www.advising.utah.edu. Questions about the position should be directed to Jason Atherton at jason.atherton@utah.edu.
Priority consideration will be given to applications received by May 6, 2024.
Responsibilities
- Serve as point of contact for student-facing EAB Navigate U application questions and concerns
- Collaborate with the Office of Orientation & Transition to introduce newly admitted students to Navigate U platform
- Work with PeopleSoft and other student systems to ensure EAB data and information is accurately reported
- Serve on Undergraduate Studies EAB Leadership committee as advising representative
- Develop and implement ongoing EAB trainings (appointment campaigns, advisor notes, student reports, nudges, etc.) to ensure consistent and correct usage
- Collaborate with the Director of Training and Development in creating materials, including manuals, presentations, and online resources, to support the training needs for campus wide advising
- Coordinate training sessions and workshops for academic advisors, both in-person and online, ensuring effective delivery of content and fostering engagement and participation
- Partner with Undergraduate Studies data analytics team to expand metrics used to evaluate training program impact on advisor success and retention
- Work with campus partners, in both academic and student affairs, to develop high quality advisor education resources which may include foundational onboarding supports
- Establish an EAB Navigate U Academic Advising Committee that helps support planning and decision making that impacts campus wide advisors
- Advise undergraduate students from diverse backgrounds in areas including academic standards, major exploration and decision-making, degree completion, new student orientation advising, policies and procedures, general education
- Participate in related professional development activities
- Other duties as assigned which may include advising special populations, class presentations, assessment, internal and external committees
- Bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience).
- 4 years of direct academic advising experience.
- Demonstrated human relations and effective communication skills
Preferences
- Experience in academic advising
- Demonstrated proficiency in student record systems and data analytics platforms
- Experience in Higher Education technology: PeopleSoft, EAB, Bridge LMS, Canvas
Benefited Staff
Special Instructions Summary
Priority consideration will be given to applications received by May 6, 2024.
Please include, in your cover letter, your interest in training and supporting academic advisors to maximize technology as we support our students.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * How many years of academic advising experience do you have?
- Less than 2 years
- 2-4 years
- 4 years or more
Required Documents
- Resume
- Cover Letter
- List of References
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
