Coordinator, Administrative Program
University of Utah
Salt Lake City, UT
Full-time
Administration / Clerical
Posted on May 8, 2024
Announcement
Details
Open Date
05/06/2024
Requisition Number
PRN38463B
Job Title
Coordinator, Administrative Program
Working Title
Coordinator, Administrative Program
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday – Friday, business hours. Hybrid work arrangements are available, however, many RUUTE and Regional Affairs programs offer in-person learning opportunities that would benefit from this role being present and engaged on campus and through in-person meetings, as needed.
VP Area
U of U Health - Academics
Department
02025 - RU UTE
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$41,000-$43,000/annually
Close Date
Open Until Filled
Yes
Job Summary
The Spencer Fox Eccles School of Medicine at the University of Utah is dedicated to advancing health through excellence in patient care, research, and education. As part of our commitment to improving healthcare in underserved communities, we are seeking a Program Coordinator to assist the Rural & Underserved Utah Training Experience (RUUTE) & Regional Affairs program. The mission of the RUUTE and Regional Affairs program is to improve medical education and training, health care access, and long-term socio-economic benefits for rural and underserved communities of Utah and the Intermountain West by expanding interest, awareness, and placement of medical students and residents.
The Retention, Recruitment, & Research Program Coordinator for the RUUTE & Regional Affairs program will play a pivotal role in the recruitment of highly qualified candidates for the RUUTE Scholars program who are closely aligned with the program's mission. This position will involve the coordination of program logistics, and the expansion of RUUTE initiatives, such as undergraduate pipeline programming at undergraduate institutions in Utah, Idaho, Wyoming, and Montana. Furthermore, the Coordinator is responsible for the development of educational resources, as well as building and nurturing relationships with educators in underserved areas. In addition to these core responsibilities, the Program Coordinator actively contributes to team-wide projects and amplifies the reach and impact of the RUUTE mission.
Our generous University staff benefits package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX, & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!
This position has access to medical school applicants and processes sensitive information. Individuals are highly encouraged to NOT apply for this position if applying to medical school or if they have an immediate household member applying to medical school. If you apply and are invited to interview for the position, please be prepared to share your future plans or the intentions of your household members.
Questions regarding the posting can be directed to:
Kacey Madsen M.Ed
Program Manager: Research, Extracurricular and Outreach
Kacey.Madsen@hsc.utah.edu
Responsibilities
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
05/06/2024
Requisition Number
PRN38463B
Job Title
Coordinator, Administrative Program
Working Title
Coordinator, Administrative Program
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday – Friday, business hours. Hybrid work arrangements are available, however, many RUUTE and Regional Affairs programs offer in-person learning opportunities that would benefit from this role being present and engaged on campus and through in-person meetings, as needed.
VP Area
U of U Health - Academics
Department
02025 - RU UTE
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$41,000-$43,000/annually
Close Date
Open Until Filled
Yes
Job Summary
The Spencer Fox Eccles School of Medicine at the University of Utah is dedicated to advancing health through excellence in patient care, research, and education. As part of our commitment to improving healthcare in underserved communities, we are seeking a Program Coordinator to assist the Rural & Underserved Utah Training Experience (RUUTE) & Regional Affairs program. The mission of the RUUTE and Regional Affairs program is to improve medical education and training, health care access, and long-term socio-economic benefits for rural and underserved communities of Utah and the Intermountain West by expanding interest, awareness, and placement of medical students and residents.
The Retention, Recruitment, & Research Program Coordinator for the RUUTE & Regional Affairs program will play a pivotal role in the recruitment of highly qualified candidates for the RUUTE Scholars program who are closely aligned with the program's mission. This position will involve the coordination of program logistics, and the expansion of RUUTE initiatives, such as undergraduate pipeline programming at undergraduate institutions in Utah, Idaho, Wyoming, and Montana. Furthermore, the Coordinator is responsible for the development of educational resources, as well as building and nurturing relationships with educators in underserved areas. In addition to these core responsibilities, the Program Coordinator actively contributes to team-wide projects and amplifies the reach and impact of the RUUTE mission.
Our generous University staff benefits package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX, & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!
This position has access to medical school applicants and processes sensitive information. Individuals are highly encouraged to NOT apply for this position if applying to medical school or if they have an immediate household member applying to medical school. If you apply and are invited to interview for the position, please be prepared to share your future plans or the intentions of your household members.
Questions regarding the posting can be directed to:
Kacey Madsen M.Ed
Program Manager: Research, Extracurricular and Outreach
Kacey.Madsen@hsc.utah.edu
Responsibilities
- Oversee and coordinate the recruitment process for K-12 pipeline programs ensuring the selection of qualified individuals who align with the program's mission and goals
- Collaborate with the Office of Admissions to educate, promote, and recruit prospective medical students
- Build relationships with community partners, undergraduate advisors, and University of Utah campus departments to share the RUUTE Scholars mission and goals
- Extend the reach of RUUTE Undergraduate Pipeline initiatives by working with and establishing new relationships with undergraduate institutions in Utah, Idaho, Wyoming, and Montana
- Assist in the development of undergraduate educational resources that enhance the program's mission
- Plan and execute in-person and virtual events for a breadth of undergraduate and medical student experiences
- Establish enduring connections with educators, educational institutions, and pre-health advisors in rural and underserved areas of Utah and Regional Affairs States (ID, MT, WY)
- Contribute to the planning, programmatic duties, and planning of in-person events for RUUTE's research students (undergraduates and medical students)
- Assist in grant writing and grant management for RUUTE research programs
- Recruit and review applicants to participate in RUUTE research initiatives
- Provide research students with administrative support through research stipends, student housing, and campus resources
- Collaborate with colleagues on various projects to advance the program's objectives
- Actively work to promote and expand the mission and impact of the RUUTE program
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
- Demonstrated ability to work independently, analyze and make decisions related to program content
- Strong coordination and organizational skills required to prioritize conflicting deadlines
- Demonstrated human relations and effective communication skills are also required
- Familiarity with outreach and undergraduate education, especially in rural areas and those with underserved health and/or healthcare
- Demonstrate a high level of project coordination to effectively lead and deliver robust programs and initiatives
- Strong organizational skills along with excellent interpersonal and communication skills, both verbally and in writing
- Knowledge of social media and marketing practices
- Ability to work independently and take initiative to achieve outcomes is essential
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:
- No experience
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more
Required Documents
- Resume
- Cover Letter
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
