Coordinator, Administrative Program
University of Utah
Salt Lake City, UT
Full-time
Administration / Clerical
Posted on April 17, 2024
Announcement
Details
Open Date
04/16/2024
Requisition Number
PRN38273B
Job Title
Coordinator, Administrative Program
Working Title
Engage U Coordinator
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
M-F, 8am-5pm. Some weekends and nights as needed.
VP Area
Academic Affairs
Department
02235 - Undergrad Studies Advocacy Prg
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$50,000
Close Date
Open Until Filled
Yes
Job Summary
Representing a high-impact approach to improving student outcomes, Engage U aims to facilitate innovative and holistic pathways to higher education for all students. The Herriman-based Engage U Coordinator will coordinate targeted programming, perform engagement-centered community outreach, and serve as a first-stop resource referral guide to help direct current and prospective students toward the full suite of university services and resources, such as admissions, transfer student success, financial aid, and academic advising.
The coordinator will collaborate with the program manager to develop, implement, and assess Engage U programming at the Herriman campus. This programming centers around improving access to and demystifying available student support services, and often requires partnership with internal campus partners to provide content area expertise.
The Herriman Campus partnership between the University of Utah and Salt Lake Community College is designed to improve ease of transfer access between the two institutions by allowing students to complete an associate's degree and transfer to the University to complete a bachelor's degree, all in one location. To that end, the Engage U coordinator can expect to work closely and collaboratively with individuals from both institutions to support student aspirations and inquiries.
This position will be based at the Juniper Building at the Herriman Campus (14551 South Sentinel Ridge Blvd, Herriman, UT 84096) with remote work as arranged with supervisor, and occasional work at the University of Utah (main campus).
Responsibilities
• Plan, implement, and assess Engage U programming at the Herriman Campus with support and guidance from the Engage U program manager and in alignment with the Engage U strategic plan.
• Develop familiarity with available college access and university resources and refer current and prospective students to the correct resource in a timely and effective manner.
• Assist the Engage U program manager in planning, developing, and implementing exploration opportunities, including resource fairs, industry visits, parent sessions, community activities, and opportunities to partner with SLCC when relevant.
• Track information on college or resources utilized; creates reports as required. Maintain database of student interactions and provide data and information on students served when requested.
• Work collaboratively with college departments and main campus content and service experts to implement targeted strategies to enhance student success services from students' start to finish.
• Perform other related duties as assigned.
Knowledge, Skills, and Abilities:
• Knowledge of and ability to follow college policies and procedures.
• Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications.
• Knowledge of academic and/or customer service techniques.
• Skill in listening to issues, synthesizing information, and reaching sound conclusions.
• Skill in dealing effectively with students and/or parents.
• Skill in setting up and maintaining detailed records.
• Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with attention to detail.
• Ability to work independently while contributing to a team environment.
• Ability to analyze problems, identify solutions and take appropriate action, and resolve problems using independent judgment and decision-making processes.
• Ability to establish and maintain effective working relationships with supervisors, other department staff, students, and the public.
Work Environment and Level of Frequency that may be required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Physically navigating campus, person-to-person communication (which could include spoken communication, ASL signing, or another kind of communication based on the employee)
Often: Written communication, including use of computers
Seldom: Movement of boxes or other items
Engage U is enthusiastic about working with employees to best suit work environment and physical requirements to individual needs.
Minimum Qualifications
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
04/16/2024
Requisition Number
PRN38273B
Job Title
Coordinator, Administrative Program
Working Title
Engage U Coordinator
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
M-F, 8am-5pm. Some weekends and nights as needed.
VP Area
Academic Affairs
Department
02235 - Undergrad Studies Advocacy Prg
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$50,000
Close Date
Open Until Filled
Yes
Job Summary
Representing a high-impact approach to improving student outcomes, Engage U aims to facilitate innovative and holistic pathways to higher education for all students. The Herriman-based Engage U Coordinator will coordinate targeted programming, perform engagement-centered community outreach, and serve as a first-stop resource referral guide to help direct current and prospective students toward the full suite of university services and resources, such as admissions, transfer student success, financial aid, and academic advising.
The coordinator will collaborate with the program manager to develop, implement, and assess Engage U programming at the Herriman campus. This programming centers around improving access to and demystifying available student support services, and often requires partnership with internal campus partners to provide content area expertise.
The Herriman Campus partnership between the University of Utah and Salt Lake Community College is designed to improve ease of transfer access between the two institutions by allowing students to complete an associate's degree and transfer to the University to complete a bachelor's degree, all in one location. To that end, the Engage U coordinator can expect to work closely and collaboratively with individuals from both institutions to support student aspirations and inquiries.
This position will be based at the Juniper Building at the Herriman Campus (14551 South Sentinel Ridge Blvd, Herriman, UT 84096) with remote work as arranged with supervisor, and occasional work at the University of Utah (main campus).
Responsibilities
• Plan, implement, and assess Engage U programming at the Herriman Campus with support and guidance from the Engage U program manager and in alignment with the Engage U strategic plan.
• Develop familiarity with available college access and university resources and refer current and prospective students to the correct resource in a timely and effective manner.
• Assist the Engage U program manager in planning, developing, and implementing exploration opportunities, including resource fairs, industry visits, parent sessions, community activities, and opportunities to partner with SLCC when relevant.
• Track information on college or resources utilized; creates reports as required. Maintain database of student interactions and provide data and information on students served when requested.
• Work collaboratively with college departments and main campus content and service experts to implement targeted strategies to enhance student success services from students' start to finish.
• Perform other related duties as assigned.
Knowledge, Skills, and Abilities:
• Knowledge of and ability to follow college policies and procedures.
• Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications.
• Knowledge of academic and/or customer service techniques.
• Skill in listening to issues, synthesizing information, and reaching sound conclusions.
• Skill in dealing effectively with students and/or parents.
• Skill in setting up and maintaining detailed records.
• Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with attention to detail.
• Ability to work independently while contributing to a team environment.
• Ability to analyze problems, identify solutions and take appropriate action, and resolve problems using independent judgment and decision-making processes.
• Ability to establish and maintain effective working relationships with supervisors, other department staff, students, and the public.
Work Environment and Level of Frequency that may be required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Physically navigating campus, person-to-person communication (which could include spoken communication, ASL signing, or another kind of communication based on the employee)
Often: Written communication, including use of computers
Seldom: Movement of boxes or other items
Engage U is enthusiastic about working with employees to best suit work environment and physical requirements to individual needs.
Minimum Qualifications
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
- Computer skills including word processing, presentation, creative, and spreadsheet software experience.
- Familiarity with the University of Utah's academic processes preferred.
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:
- No experience
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more
Required Documents
- Resume
- Cover Letter
- List of References
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
