Manager, Administrative
University of Utah
Salt Lake City, UT
Full-time
Administration / Clerical
Posted on April 19, 2024
Announcement
Details
Open Date
04/18/2024
Requisition Number
PRN38294B
Job Title
Manager, Administrative
Working Title
Assistant Director of Recruitment
Job Grade
E
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday – Friday, 8:00 am – 5:00 pm
VP Area
Academic Affairs
Department
00295 - Office of Admissions
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$55,000 - $57,000
Close Date
Open Until Filled
Yes
Job Summary
Nestled between the foothills of the Wasatch Mountains and Salt Lake City, the state's capitol, the University of Utah is the state's public flagship institution and a top-tier research university classified by the Carnegie Foundation among the 131 research universities with the “highest research activity” in the nation. The “U” is a Big-12 institution with a total enrollment of over 33,000 students and an undergraduate enrollment of over 26,000 students. The U is committed to providing an exceptional academic and co-curricular experience for students and community engagement.
The Office of Admissions is seeking a personable, energetic and poised Assistant Director of Recruitment. Under the guidance of the Senior Associate Director of Recruitment, the Assistant Director of Recruitment will play a vital role within the team, focusing on critical aspects of the recruitment process. This position actively contributes to the overarching goals of the Office of Admissions by assisting with the development, implementation, and assessment of policies, programs, and financial objectives for the Office of Admissions in general and recruitment area, specifically; ensuring continuity and quality of all recruitment efforts for the office aimed at attracting and enrolling new students to the University of Utah. Integral to this role is ensuring superior levels of customer service, and fostering seamless interactions between prospective students, university departments, and various stakeholders. The Assistant Director oversees the supervision and guidance of admissions counselors, ensuring the planning and implementation of recruitment activities.
Responsibilities
Bachelor's degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department's area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.
Master's degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
04/18/2024
Requisition Number
PRN38294B
Job Title
Manager, Administrative
Working Title
Assistant Director of Recruitment
Job Grade
E
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday – Friday, 8:00 am – 5:00 pm
VP Area
Academic Affairs
Department
00295 - Office of Admissions
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$55,000 - $57,000
Close Date
Open Until Filled
Yes
Job Summary
Nestled between the foothills of the Wasatch Mountains and Salt Lake City, the state's capitol, the University of Utah is the state's public flagship institution and a top-tier research university classified by the Carnegie Foundation among the 131 research universities with the “highest research activity” in the nation. The “U” is a Big-12 institution with a total enrollment of over 33,000 students and an undergraduate enrollment of over 26,000 students. The U is committed to providing an exceptional academic and co-curricular experience for students and community engagement.
The Office of Admissions is seeking a personable, energetic and poised Assistant Director of Recruitment. Under the guidance of the Senior Associate Director of Recruitment, the Assistant Director of Recruitment will play a vital role within the team, focusing on critical aspects of the recruitment process. This position actively contributes to the overarching goals of the Office of Admissions by assisting with the development, implementation, and assessment of policies, programs, and financial objectives for the Office of Admissions in general and recruitment area, specifically; ensuring continuity and quality of all recruitment efforts for the office aimed at attracting and enrolling new students to the University of Utah. Integral to this role is ensuring superior levels of customer service, and fostering seamless interactions between prospective students, university departments, and various stakeholders. The Assistant Director oversees the supervision and guidance of admissions counselors, ensuring the planning and implementation of recruitment activities.
Responsibilities
- Assist with the development, implementation, reporting, and assessment of a domestic first-year recruitment plan, which helps the institution achieve its enrollment goals.
- Effectively assess the impact and success of recruitment strategies and tactics by collecting and analyzing various types of data to recommend and implement improvements and changes to existing efforts.
- Responsible for the training/development, supervision, support, evaluation, and retention of full-time, professional staff members.
- Work closely with the other recruitment managers to support an office culture of accountability, team-work, and consistency.
- Assist in overseeing the day-to-day operations of the Welcome Center.
- Manage recruitment requests, event registrations, and staff coverage. Oversee recruitment event tracking system to assess visits, and generate regular reports to share with admissions staff.
- Support the recruitment and admission of freshman and transfer students from institutions within an assigned territory. Build personalized relationships with prospective students, families, school counselors, alumni, and other constituents in support of the recruitment goals for the territory.
- Read and evaluate all domestic application files in an assigned territory, and oversee and manage the reading volume and deadlines for direct reports.
- Oversee the travel planning and approval process for direct reports, and have an in-depth knowledge of the university's travel policies, procedures, and Concur travel system.
- Perform other duties as assigned.
Bachelor's degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department's area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.
Master's degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
- Four or more years of full-time experience in new student recruitment and/or admissions.
- Demonstrated experience in developing, executing, and assessing recruitment strategies and tactics, as well as meeting enrollment goals.
- Understanding of the unique challenges and opportunities for recruiting prospective university students and other key influencers in the college decision-making process.
- Exceptional written, verbal, and presentation skills.
- Excellent customer service, communication, and interpersonal skills.
- Demonstrated ability to manage multiple projects simultaneously, meet deadlines, and find solutions to issues that may arise.
- Ability to communicate complex information to individuals and groups from a variety of diverse background.
- Demonstrated experience with supervising staff. Capable of working independently and as part of a team.
- Possess a valid driver's license at time of employment.
- Master's degree, with preference given to degrees in higher education, public or business administration.
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * How many years of progressively more responsible management experience do you have?
- Less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more
- * How did you hear about this position? - University of Utah web page - Online - University of Utah employee referral - Career Services / Job Fair - Community / Government Agency - Other
(Open Ended Question)
Required Documents
- Resume
- Cover Letter
- List of References
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
